Our client, a Prestigious National Law Company based in Nottingham (NG2), are now seeking a Team Assistant to join their team.

You are going to be part of a very well established and busy corporation, providing support to the Fee Earners in this busy Assistant position.

The ideal candidate should possess solid experience working within professional services within a support function, be able to juggle multiple tasks at once and be highly organised.

Duties include but not limited to:

• Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate
• Manage the production of documents and check returned work produced by the Shared Services team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer
• Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client
• Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and ‘bounce-backs’ e.g. contacts with rejected email addresses are reviewed, updated or archived from system
• Assisting in the organisation of internal and external events, seminars and conferences (vulture)
• Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers
• Produce and maintain Excel spreadsheets as required.
• First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams
• Assisting in the tender process – liaising with Business Development, collating outstanding information, assisting with draft/final submissions.
• Arrange for the preparation and collation of internal sector newsletters and briefings
• Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
• Assist fee earners and business development for client and event billing and credit control process
• Responsible for the completion of complex billing; ensuring bills are prepared to the highest
• standards of accuracy and it’s undertaken within the team in accordance with the contractual requirement

Candidate specification

• Experience within Legal or Professional Services
• High levels of administrative experience including excellent diary management skills
• High levels of communication skills
• Confident and approachable
• Advanced skills in all MS including Excel

Paying £23K to start as soon as possible