Jobs

Published: 7th September 2021
Location
Nottingham, United Kingdom
Job Type
Salary
£23,000

Description

Our client, a Prestigious National Law Company based in Nottingham (NG2), are now seeking a Team Assistant to join their team.

 

You are going to be part of a very well established and busy corporation, providing support to the Fee Earners in this busy Assistant position.

 

The ideal candidate should possess solid experience working within professional services within a support function, be able to juggle multiple tasks at once and be highly organised.

 

Duties include but not limited to:

  • Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate
  • Manage the production of documents and check returned work produced by the Shared Services team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer
  • Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client
  • Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and ‘bounce-backs’ e.g. contacts with rejected email addresses are reviewed, updated or archived from system
  • Assisting in the organisation of internal and external events, seminars and conferences (vulture)
  • Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers
  • Produce and maintain Excel spreadsheets as required.
  • First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams
  • Assisting in the tender process – liaising with Business Development, collating outstanding information, assisting with draft/final submissions.
  • Arrange for the preparation and collation of internal sector newsletters and briefings
  • Arrange photocopying, printing, organising couriers, sending out letters, faxes etc.
  • Assist fee earners and business development for client and event billing and credit control process
  • Responsible for the completion of complex billing; ensuring bills are prepared to the highest
  • standards of accuracy and it’s undertaken within the team in accordance with the contractual requirement

 

Candidate specification

  • Experience within Legal or Professional Services
  • High levels of administrative experience including excellent diary management skills
  • High levels of communication skills
  • Confident and approachable
  • Advanced skills in all MS including Excel

 

Paying £23K to start as soon as possible

Apply
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