Jobs

Published: 12th October 2021
Location
Paddington - West London, United Kingdom
Job Type
Salary
Up to £30,000

Description

PA/Team Secretary – Architects Practice – London W2 – Permanent - £30,000

 

We are supporting one of our clients to have a new PA/Team Secretary join their team.

 

The role will provide administrative and secretarial support to directors and their teams.

 

Duties :

 

  • Type and update documents: letters, file notes, meeting minutes etc.
  • Maintain electronic filing systems for records, correspondence, and other material
  • Document management
  • Add new contacts, organisations to company database and update project details
  • Arrange travel and accommodation
  • Co-ordinate and collate information for visa applications or airport security passes
  • Answer main line telephone and give information to callers, take messages, or transfer calls to appropriate individuals
  • Book meeting rooms and prepare tea & coffee/lunches when required

 

Similar experience (preferably in the architectural/construction industry)

Document management experience

Touch typing speed of 50 wpm

Proficient in MS 365, Word, Excel, PowerPoint and Outlook.  MS Project and InDesign

Ability to manage pressure and conflicting demands, and prioritise tasks

Confidence to deal with directors and clients

Excellent organisation and communication skills

Attention to detail

Ability to spot poor grammar and spelling and rectify accordingly

Apply
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