Published: 14th June 2017
Job Type
Upto £30,000


Personal Assistant – Media – Permanent - £30,000 – Based Holborn.

An upbeat high energy media company are looking for a Personal Assistant to join their team to support the Senior Mangerment Team.       

Duties include :

Detailed diary management for all internal and external meetings and appointments, using insight and decision making skills with regards to rescheduling and juggling meetings

*               Booking meeting rooms and making appropriate arrangements for visitors 

*               Travel arrangements - book all travel, accommodation and entertainment for meetings and trips in and outside of London, including flights, trains, cabs, hotels, restaurants etc

*               Being fully aware of Directors’ diaries and upcoming meetings to enable them to work more efficiently and plan ahead where possible

*               PA / Administration requirements to include typing correspondence / minutes, directing telephone calls, preparing documents, agendas, briefing notes for meetings, maintaining and managing a bring forward system, drafting documents for proof reading - all to the highest of standards

*               Filtering emails and highlighting those that require urgent attention

*               Filtering post ensuring it is dealt with promptly and that invoices are signed off and distributed accordingly and in a timely manner

*               Preparing detailed PowerPoint presentations, statistical graphs and financial information for key client meetings, and Operating Board meetings

*               Preparation of expense claim forms (both company credit card & cash)

*               Use planning, delegation & project management skills to coordinate tasks and projects whilst adhering to strict deadlines

*               Filing, photocopying  and stationery upkeep

*               Ensure team holiday requests are reviewed and dealt with, subsequently being entered into relevant diaries. Track days outstanding, ensure adequate cover and handover reports are done before holidays

*               Manage events budget ensuring all events are booked on time and within annual budget

*               Ensuring team 121s are effectively planned, prepared for and documents maintained up to date

*               Establishing and identifying working patterns between yourself and your Directors is imperative in the smooth running of your and their working life

*               Being a representative and gatekeeper of your Directors and an ambassador for Exterion Media and its culture and values

*               Working closely alongside other PAs within the business

*               A complete awareness of the Directors time and how it is utilised


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