Published: 6th August 2018
Job Type
Up to £45,000


Personal Assistant to 9 partners – Asset Management – Permanent - £45,000 – Victoria


An upbeat Asset Management Company are looking for a Personal Assistant to join their team to support the Senior Management Team.
Duties include:

Detailed diary management for all internal and external meetings and appointments, using insight and decision making skills with regards to rescheduling and juggling meetings
*Booking meeting rooms and making appropriate arrangements for visitors
*Travel arrangements - book all travel, accommodation and entertainment for meetings and trips in and outside of London, including flights, trains, cabs, hotels, restaurants etc
*Being fully aware of Directors’ diaries and upcoming meetings to enable them to work more efficiently and plan ahead where possible
*PA / Administration requirements to include typing correspondence / minutes, directing telephone calls, preparing documents, agendas, briefing notes for meetings, maintaining and managing a bring forward system, drafting documents for proof reading - all to the highest of standards
*Filtering emails and highlighting those that require urgent attention
*Filtering post ensuring it is dealt with promptly and that invoices are signed off and distributed accordingly and in a timely manner
*Preparing detailed PowerPoint presentations, statistical graphs and financial information for key client meetings, and Operating Board meetings
*Preparation of expense claim forms (both company credit card & cash)
*Use planning, delegation & project management skills to coordinate tasks and projects whilst adhering to strict deadlines
*Filing, photocopying and stationery upkeep
*Ensure team holiday requests are reviewed and dealt with, subsequently being entered into relevant diaries. Track days outstanding, ensure adequate cover and handover reports are done before holidays
*Manage events budget ensuring all events are booked on time and within annual budget
*Ensuring team 121s are effectively planned, prepared for and documents maintained up to date
*Establishing and identifying working patterns between yourself and your Directors is imperative in the smooth running of your and their working life

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