Published: 20th February 2018
Job Type
Up to £30,000


My client an International Financial Boutique, based in the heart of the West End, are seeking a new Office Manager/PA.


You will be part of a small but friendly organisation support a VP on a 1:1 basis and then Office Management throughout.


They are seeking an individual who is efficient, warm and friendly and possesses high attention to detail.


Duties include:

  • Booking all Travel, visas and accommodation
  • Calendar management for assigned managers
  • Receive and manage all incoming calls to office and greet visitors to office
  • Organising events/dinners for GPs/LPs
  • Managing Landlord and problems with the office
  • Business Rates (Tax)
  • IT problem solving with help from US and managing third party suppliers
  • Office refurbishment/buying new furniture
  • Sourcing new suppliers (e.g. for Printer)
  • Office stationery and supplies
  • Health and Safety
  • Office Finance
  • Expenses
  • Organising Couriers
  • Sending mass emails using CRM system – follow ups on mass emails
  • Meeting Scheduling
  • Preparing reports in Salesforce
  • Preparing Briefing Notes for every investor meeting
  • Entering new contacts and companies in Salesforce, updating profiles/company info on a regular basis
  • Assisting with NDAs and filing appropriately
  • Directing incoming calls to relevant contact either in London / Globally
  • Saving materials from/to GPs down in the correct shared folder
  • Editing/proofreading marketing plans / presentations
  • Negotiating prices for and booking Conferences
  • Printing and binding Eaton Pitch books

Candidate specification

  • Experience within a Financial or Corporate organisation
  • Minimum 1 year’s experience as a PA/Office Manager
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