How to become a Legal Secretary or Legal PA

Getting your foot in the door in the legal sector might not be easy, but it isn’t impossible. Working your way up the ladder and getting experience as a Legal Secretary or Legal PA is the perfect way to get your first bit of experience in the industry. The role of a Legal Secretary or Legal PA is different to many other Secretary or PA jobs, as the industry is ever changing and developing. Your role and responsibilities might vary on a day to day basis, with the primary focus of providing administrative support to an in-house legal team. Generally, you’ll be in charge of making sure everything runs smoothly and be seen as the ‘go to’ person. If you’re keen to get yourself ready to apply for a Legal Secretary / PA position, we’ve listed some of the top skills required to be successful in your job search, as suggested from SecsintheCity: Organisational skills I Planned Out Our Whole Day – Elf GIF from Willferrell GIFs As you will be in charge of efficiently managing the office or a specific department, excellent organisational skills are essential. Events, deadlines, calendars, and meetings are just some of the things you will need to keep on top of. Multi-Tasking skills Multitasking GIF from Spongebob GIFs Working for more than one person at a time is a regular thing for a legal secretary. Excellent multi-tasking skills and the ability to work under pressure are important as you will be required to juggle and priorities various tasks. Familiarity with legal terms IKnow Some Of These Words Mhmm GIF from Iknowsomeofthesewords GIFs You will...

Are you asking the right questions at the end of your interview?

After feeling like you might have nailed your interview, your interviewer closes the conversation by asking if you have any questions. This could be the game-changer and where you feel like your nerves are kicking back in… if you haven’t done your research. Thinking through the questions you want to ask beforehand and having them prepared for the interview will help you to answer with confidence and means you can leave the interviewer with the lasting good impression you wanted to give. It’s important to know that your interviewer isn’t trying to ‘catch you out’ by asking you if you have any questions. Of course, they will want to see that you’re keen to find out more about the role and the company, but by no means is this a way to make you feel bad about yourself. They’ll be genuine in asking and will want to cover anything you’re unsure of. Prior to being sent to a job interview, you will have had the chance to read through a job specification. At this point, it’s a good idea to note down any questions you might have about the specific role you’re applying for. There’s a good chance that the interviewer might cover your questions before you’ve even asked them, and that’s another good reason as to why you should be actively listening to everything they have to say. You should take this as an opportunity to genuinely find out more about the position and the company. It’s easy for candidates to forget that they should be interviewing the interviewer, as much as they’re being interviewed themselves. “Is this...

What to look for when hiring a Personal Assistant

If you’ve come to find yourself in a position where you need to hire a personal assistant, you might find yourself asking what the secret is to make the relationship work and how to find the right person for the job. Coby Philips Recruitment Consultancy are experts in placing personal assistants into all types of organisations across London, and we want to share our top pieces of advice with you to ensure you find the right candidate in minimal time. What would we say are some of the most important attributes when hiring a personal assistant? Strong organisational skills, flexibility, patience, and of course personality. It’s absolutely essential that both you and your personal assistant get on well with each other. You’ll be spending a lot of time together and you should see your personal assistant as your go-to person, your ‘right-hand man’ if you like. If you find that you have clashing personalities, this won’t be as easy. Take a look at some of the attributes we would say are essentials when hiring your first personal assistant: Proactive Approach A personal assistant should be able to take control of their working day and make proactive steps to make sure everything gets done (without being micromanaged). A good personal assistant should be able to anticipate their boss’s needs, prioritise tasks and make sure to follow through on everything. It’s highly likely that decision making could be left down to the personal assistant when you’re not there, and you need to be sure that they’re going to make the right decisions on your behalf. Strong Interpersonal Relationship Skills As your...

Getting your foot in the door as a receptionist with no experience

In any company, every employee plays an essential role in company success. The job as a receptionist sometimes gets overlooked as unimportant, but being the first point of contact for a company is what gives an initial impression to anybody visiting, calling or enquiring. The first impression of any business starts at the receptionist’s desk. Employees value a receptionist who takes great pride in their work and who wants to make a favourable first impression. When companies look to hire a receptionist, they look for candidates with strong interpersonal skills and an immediate positive and professional demeanour. The typical responsibilities that a receptionist would hold include greeting customers, handling incoming calls and basic administrative duties. If you’re looking to become a receptionist and have no prior experience, it’s important that you enjoy making new acquaintances and want to pursue a career in the administrative field. Coby Philips Recruitment has covered some tips for you to help land your first job as a receptionist: 1. Write a cover letter Writing a strong cover letter sometimes gets overlooked by those applying for jobs. Your cover letter is your first chance to stand out and make the employer want to read your CV. You should be outlining why this particular position is a good fit for you and why you want to apply for that specific role within the company. You should include reasons like why you’re interested in the company and give any examples of how your skills might fit the position. 2. Highlight your skills Even though you might not have experience working as a receptionist, you will still have...

How to transition from PA to EA

Firstly, let’s clear up the confusion that exists between the terms Personal Assistant (PA) and Executive Assistant (EA). They are sometimes used mistakenly and interchangeably – either because a job description is written by someone who doesn’t really understand the differences in the roles, or because an organisation wants to save money. How do the roles differ? A Personal Assistant is the junior of the two roles. Typically, a PA’s duties will include general admin support, such as dealing with phone calls, emails, expenses and the like. In addition, the role usually covers time organisation, and travel and diary management. An Executive Assistant’s role may well cover most, or all, of the above, but will generally also include a variety of senior level tasks and responsibilities. It is at C-Suite level (CEO/MD/COO, etc.) that EAs are typically found. What’s more, an EA is far more likely to be involved in their Executive’s position, projects and general work – even to the point of making decisions in their absence. Developing, nurturing and maintaining business relationships is another typical aspect of an EA job description. The term EA is often used to indicate a higher level of seniority. Being involved business strategy and project management – not responsibilities that PAs usually have – are a key part of many EA roles. As a result, EAs tend to be better qualified than PAs. How to make the leap from PA to EA Making the transition from PA to EA is largely about two things. Firstly, it is important to keep up-to-date with practical skills and to continue to be appropriately trained in...

5 Reasons Why First Impressions Are EVERYTHING

Managers are the face of the business culture, and are responsible for ensuring the integrity of the rest of the business. They drive retention and keep teams together. Losing a manager has considerable hidden costs in terms of lost productivity. Companies looking to replace personnel in these roles have necessarily high standards. We only get one chance to make a first impression. There’s no way around this simple fact. And whilst it is an important thing to realise; it certainly isn’t something to be anxious about. First impressions are vital. Let’s look at some of the things you can do to deliver a top notch one. Consider your attire careful, and whilst it isn’t necessary to purchase new clothes for the occasion, it may well be worth paying special attention to the way you present your ordinary business attire. A useful mental exercise is to look at yourself in the mirror, and try to imagine that you are the interviewer. Question whether there is anything about your presentation that would warrant special attention or seem out of place. With this in mind; you should also be aware that no credible HR representative or employee will consider your appearance as the be all and end all! Many employees will practice the mantra of no judging books by their covers. You shouldn’t, therefore, make inscrutable and often arbitrary judgements about your own appearance. Behave and try to appear in the most honest and forthright way possible. Your posture is also vital. Standing upright with your shoulders back is a sign of ready engagement with a given situation and the world at...

8 Killer Tips for a Successful Executive and Assistant Partnership

The London workplace is a fast-evolving landscape but the core ingredients of successful relationships often remain constant. This is certainly the case when you consider the relationship that exists between an executive and assistant. Here are some top tips to ensure that the EA relationship is a successful one. 1. Communication is at the top of every list At the top of every list that will ensure a productive and effective relationship between executive and assistant is communication. The executive assistant job will be far more difficult if communication is lacking. Most executives see themselves as excellent communicators, but it’s easy to fall short. An EA benefits greatly when executives take the time to brief and explain. It is the quality of ongoing verbal communication that keeps work flowing, reduces the likelihood of mistakes, and often flags issues before they raise their ugly head. 2. Consistent processes When people and processes work in tandem, success is the result. Key day-to-day processes, such as calendar and email management, and regular scheduled meetings are the nuts and bolts of the executive assistant job. They are also crucial to an effective relationship between executive and assistant. Almost as important as ensuring these processes are clearly defined is the need to implement them consistently. 3. Give regular status updates to each other on a regular basis Neither executive nor assistant should wait for updates from either party. Status updates from both sides are vital. 4. Continual improvement In any walk of life, standing still eventually leads to going backwards. Things change and technology moves quickly. Processes that are part and parcel of an...

Celebrating 21 years of recruitment

It’s a fact that very few recruitment companies get to the point where they can celebrate 21 years in the business. It’s also a fact that, statistically, as many as 80% of recruitment companies fail. There are many reasons why this is the case. Some have minimal experience. Others show a financial naivety. Another common mistake that recruiter newbies make is to focus too heavily on sales instead of service. Of course, anybody can be a recruiter – that much is true – but it doesn’t mean they will be any good at it. Driven by our values, not our sales We don’t necessarily want to focus on what others do – especially not recruiters that have failed or will fail. We would rather focus on our own achievements and what we do well. Our values are genuinely important to us. To be successful we need to understand our clients and candidates on a deeper level. That takes dedication and we take pride in that. Relationships are everything in this business and we build ones that are strong, unique, and ultimately fruitful. Outstanding candidate services We robustly check, test and interview all candidates so that we know them all inside out. This is the way we ensure that we find the right position for each candidate. We want to find the perfect fit each and every time. A CV only says so much. We meet every candidate in person so we know what they want and get to understand what makes them tick. Working for every client Coby Philips can provide temporary and permanent staff for all office support...

How Our Consultants Work At Coby Philips

Here at Coby Philips our Senior Consultants constantly meet and exceed both candidate and client requirements. Over the past week we conducted a short interview with the consultants themselves asking them the same four questions and here is the end result! How do you know when you have found the perfect candidate for our client’s vacant position? With every new position we strive to receive as much information as we need to for our candidates. We become aware of what exactly the client is looking for in an employee and work with them to send only the best suited candidates. Every candidate has a detailed, face to face and an in depth interview with ourselves, this enables us to assess their skills, experience and their reasons for seeking a new opportunity, temporary or permanent. We then vigorously go through their CV and are sure to know exactly what the candidate is looking for and what type of role they are suited to. By following this process, we are certain that we will reach and exceed our client’s expectations by providing them with the perfect candidate each and every time. What do we do to exceed our client’s expectations? On average each consultant has 15 years’ Recruitment experience- providing Temporary, Contract and Permanent Recruitment Solutions for Office Support Staff. With our knowledge and a diverse client base, matched with an extensive base of candidates readily available for all types of assignments – we provide and effective and efficient service to all our clients. We tailor our service to meet the specific requirements that all of our clients have and ensure...

Coby Philips Tips On Managing A Remote Workforce

Take your team’s productivity and efficiency to new heights with these useful insights. 1.Work Force. Hire the right people. Not everyone is up to the task of working alone, as remote workplaces are usually less social than co-located ones. People on remote teams need to be ok with that. For best results, it’s imperative to hire people who are up for the challenge and capable of working independently, but yet in a small team. 2. Tools Use the right remote work tools. Tools are important in a remote workplace because they enable you to better organise the team and keep everyone on the same page. A truly effective remote work team will have all of the vital remote work tools: email, a file sharing capacity, an instant messaging platform, screen sharing software, project management software and any tools or resources specific to your industry. 3. Process Organise a work plan. One of the most important ingredients in a powerful remote team is process, or how you work. In a virtual team, each person may develop their own processes and procedures that do not mesh with the way other team members are working. It’s best to use a project management system to keep everyone in touch. 4. Goals Articulate project goals and objectives clearly. Help remote workers understand what they are working towards by setting the correct priorities and goals. In a virtual work setting, the importance of having clear project goals and objectives cannot be overstated. These goals should be clearly communicated during meetings, regular check-ins and performance reviews aswell. 5. Communication Keep communication lines open. Communication is key...
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